Police Record Check

All volunteers 18 years of age or older must register with GSRA and provide the association with a current Criminal Background Check which can be uploaded during registration. Depending on your role, you will be required to submit either a Criminal Record and Judicial Matters Check (CRJMC), or a Vulnerable Sector Check (VSC):

• The Association will accept background checks for the current season, provided it has been less than 1 year from the date of issue.
• Background checks or similar attestations from third parties other than local police (e.g. school boards) will not be accepted.
• If you have provided the association with the Police Record Check within the last 3 years, you do not need to submit a new one for the current year. You can upload your valid police record check each year into Ramp.
• After a period of 3 years, ALL RETURNING VOLUNTEERS will need to complete a new Background Check and upload the new one to Ramp.

NEW Volunteers

• All NEW Team Staff of 18+ teams, and NEW APRA Board of Directors require a Criminal Record and Judicial Matters Check (CRJMC)  
• All NEW Team Staff of U19 and younger teams require a Vulnerable Sector Check (VSC)  

RETURNING Volunteers

• After 3 years, ALL RETURNING VOLUNTEERS* (regardless of role) are required to submit a new Criminal Record and Judicial Matters Check (CRJMC)* or Vulnerable Sector Check

 You will be unable to participate in any Ringette activities until you have 1) registered with GSRA and 2) provided the association with a current CRJMC or VSC. 

(Note: if you have applied for the Criminal Background Check and there is a delay in processing, confirmation must be provided to the GSRA Registrar that you have successfully applied in order to participate in Ringette activities. Team Staff that fail to produce a valid Criminal Background Check by November 1st will be removed from the TRF.) 

HOW TO SUBMIT YOUR CRJMC/VSC

• If you have already provided GSRA with a CRJMC/VSC within the last 3 years, this should appear on your registration session with the dates it was received. If not, please contact the GSRA Registrar to verify. 
• If you have a current CRJMC/VSC dated less than one year from your registration date, you can upload the document during registration.
• If you require a new CRJMC/VSC, you can complete the registration process and indicate the date when you applied. Once you receive it, upload the document to your Ramp account. 

HOW TO APPLY FOR YOUR CRJMC/VSC

1)  SUBMIT A Volunteer Agency Letter from GSRA when requesting a background check 

A letter from GSRA will allow you to obtain the background check as a registered volunteer, and therefore, at a reduced cost. You can download the letter here.

2) COMPLETE your application with the Greater Sudbury Police Services. 

You find instructions on how to complete a Vulnerable Sector Check with GSPS by following the instructions found here.